In attendance: Becca, Lea, Julie, Emily, Max, Ben Jones, Tom, Katie, Net;

@MIT: Guy, Jon, Jay

Absent: Cam, Anna

  1. Discussed all student rep responsibilities
    1. Julie
      1. i.President- “chair of chairs.”
      2. ii.Education Chair
      3. iii.Winter Meeting –Helped to organize with Anna.
      4. iv.Photoboard
    2. Emily - “Social Chair” And MC&G rep
      1. i.Jelly Talks
      2. ii.Social Hour
    3. Anna (absent)
      1. i.Mailing list admin
      2. ii.WHOI Housing Liaison
      3. iii.MIT Apartment Rep
      4. iv.Winter Meeting organizing
    4. Becca - “Admin Chair” + PO Rep
      1. i.YaWHOI
      2. ii.Help the Buffin Fairy (Clark person).
      3. iii.Student Center Rep
      4. iv.PO Steinbach Scholar
      5. v.PO Rep
    5. Guy – G and G rep; “Space Chair”
      1. i.Open House
      2. ii.MIT JP Open House
      3. iii.“Space Chair” – Discuss changing space
      4. iv.GSC rep
    6. Ellie – Secretary, Buffins Fairy
      1. i.Secretary
      2. ii.Buffins Fairy – divide!
      3. iii.At- large Steinbach
    7. Sarah = “Treasurer” (Big job!)
      1. i.Treasurer
      2. ii.Summer Picnic Planning
    8. Katie - “Outdoor Chair”
      1. i.Winter Retreat
      2. ii.MIT OC liaison possible
      3. iii.Social Hour planner (with Emily)
      4. iv.Key Holder
      5. v.MIT Public Service Center Liaison
    9. A Couple of positions that people want to keep—take advantage of people who are interested. E.g. Kayak Czar, Safety Officer, Librarian.
  2. Review of Funds
    1. ODGE Fund- Office of the Dean of Graduate Education. $10K
      1. Student Events—applications
      2. In December, report to the dean what we did with the money
      3. Allocate $200 per department
      4. Buffins
    2. YOU-I Fund (aka “Social Fund”)
      1. Pays for Social Hours and Jelly Talks
    3. APO Discretionary fund for other things--$1000
    4. MIT GSC Account
      1. Summer Picnic.
  3. ODGE: Application Decisions
    1. We decided to fund all applicants in some form (partial funding allocated to some)
  4. Social Fund Request
  5. T-shirt update
    1. There needs to be voting
    2. Want to re-do jp t-shirt sails
    3. Howling bird Graphics Company
    4. Need the high res file of the winning design
    5. Need to coordinate with gift shop
    6. Need a new rep to take this over
  6. Social Hour—Oct social hour
    1. Needs to be planned
  7. Housing Rec
    1. New concern lodged